Workflows & Deadlines

See exactly where every piece of content stands.

Define your own colour-coded stages, assign each item to the right person, set due dates and watch progress on a stacked status bar and a shared calendar. Nothing stalls; nothing slips.

Custom workflows

Your stages, your colours

Define the stages that match how your team actually works (Drafting, In Review, Approved, or whatever you call them) each with its own colour. Reorder them by dragging; they flow straight through to the status bar.

Name and colour each stage
Assign team members to each stage
Set stages read-only to lock approved work
make it match your team →
Manage Workflow
Drafting8 items
In Review5 items
Needs Update3 items
Approved6 items
Project status

Progress at a glance, in one bar

Every project shows a stacked, multi-colour status bar showing the proportion of items in each stage, instantly. One look tells you whether you're on track for launch or need to chase a few stragglers.

Live proportion of items per stage
Same colours as your workflow
Drill into any stage from the bar
Undergraduate Prospectus 202622 items · 27% approved
Drafting · 8In Review · 5Needs Update · 3Approved · 6
Assignments & due dates

Everyone knows what's theirs

Assign items to people directly or through a workflow stage, set a due date, and CollectContent surfaces anything overdue before it becomes a problem. Upcoming items sit front and centre on the project overview.

Assign directly or via workflow
Overdue items flagged prominently
"Upcoming Items" on every overview
BSc Computer ScienceAssigned to Josh M. 31 Jan · overdue
Student Finance GuideAssigned to Jess B.In Review
Open Day Landing PageDue 14 FebApproved
Publishing calendar

Every deadline on one calendar

See due dates and scheduled items across the whole team on a shared editorial calendar. Spot crunch weeks early, balance the load, and plan launches with everything in view.

Team-wide due dates in one view
Events are colour-coded to match workflow stage
Spot clashes before they bite
CollectContent editorial calendar

plan the whole term ahead

Good to know

Workflows & Deadlines questions

Can each project have a different workflow?
Yes. Define the stages that suit each project, with their own names and colours. The status bar and calendar follow whatever you set up.
What counts as overdue?
Any assigned item past its due date is flagged as overdue and surfaced on the project overview and the assignee's view, so it doesn't get forgotten.
Can I lock content once it's approved?
Set a stage to read-only and items in it are locked from further edits, which is handy for protecting approved, ready-to-publish content.
Does the calendar show the whole team?
The editorial calendar gathers due dates and scheduled items across everyone, so you can balance workloads and plan launches together.
Next feature

Integrations & Export

Explore integrations
stay on track

Give your team a pipeline they can see

Set up your stages, assign your first items and never lose track of a deadline again.